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CHECKLIST

VENDOR/SUPPLIER FILE


Maintain a file for each of your vendors and potential suppliers. Keep the following items in each file:


Current catalog or price list, complete with product descriptions

Business cards from any sales or support personnel with whom you have dealt

A list of all distribution facilities

Discount schedules, including minimum purchase requirements

Delivery options, including estimated delivery time

Technical assistance and other services available

Return policy

Warranty information 

Information on any co-op advertising plans offered by the supplier, including special promotional and grand opening programs

Any request for quotations

Copies of all invoices

Telephone numbers, including toll-free numbers, for all appropriate contacts

Discount terms for prompt payment

All shipping methods available and their terms

Information on terms for long-term contracts

Any special terms for seasonal items

Lease options

Information on all other services offered by the vendor/supplier


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